Designing and printing event badges

Quickly design attendee badges for your events and select your desired size, layout, and display of attendee information. Check out the video for more information.

Creating a Badge Design

Go to the Onsite Check-in section of the Events module, select the Badge Design & Printing tab, and click the Create Badge Design button to continue.

Important: If you are using the Brother QL-720NW as your onsite printer, badges will print in black and white.


Name your badge design, choose a layout, and select a text alignment. Badge designs are available in 4 different sizes:

  • 3.375 x 2.125 in (8.6 x 5.4 cm)
  • 4 x 3 in (10.16 x 7.62 cm)
  • 4 x 4 in (10.16 x 10.16 cm)
  • 4 x 6 in (10.16 x 15.24 cm)

Click the Main Color link to select a primary color for your design – this color will be applied to various items. Choose whether to include your organization’s logo, attendees’ access pass QR codes, attendee profile pictures (available only if included in the event registration form), or event name. Customize badge line items by selecting any of the options presented in the dropdown fields. All 4-inch badges can have up to 6 line items, while the 3.375 x 2.125 in (8.6 x 5.4 cm) badge size may contain no more than five. Available fields include:

  • Full Name
  • Company
  • Position
  • Email
  • Phone
  • Ticket Name
  • Custom fixed text – If you select this option,
  • Leave field blank

You can preview your event badges in real time with the badge preview display on the right side of the screen.

Important: Click the Save and Exit button to save your badge design.


Pre-printing Badges & Onsite Printer Setup

Choose whether to download a pdf and pre-print badges before your event, or setup a printer at the event site.


Pre-printing Badges

This option is often best for events with attendance of less than 150 people, and badges can be printed on adhesives or pocket inserts. All you have to do is print and bring your badges to the event.

Important: If you are not using an outside vendor to pre-print your badges, we recommend using Avery-brand templates when printing. Avery-brand templates can be purchased through any online retailer such as Amazon.


Generating a PDF

On the Onsite Toolkit page, click the Generate PDF button to generate a PDF of your event badges.


Step 1: Badge Design

Click an event badge to select a badge design, or click the link to create a new design. Make any edits and click the Next button to continue.


Step 2: Select Attendees

Choose which attendees you want to include in your PDF. You can reduce the number of badges by selecting an option according to ticket type or attendee payment status. Click the Next button to continue.


Step 3: Download PDF

Choose how you want to order your event badges in the PDF. Available options include: First Name, Last Name, Company Name, and Date Created.

Also, select a PDF layout. The option ‘One badge per page’ separates badges one by one, while the other formatting options sort badges according to various Avery-brand template sizes and layouts.

Click the Download PDF button to complete the process and download the selected badges.


Pre-printing with Avery-brand Paper*

We recommend using Avery-brand paper for pre-printing event badges. Available options include: (1) adhesive, (2) clip-style, (3) pin-style, and (4) hanging lanyard event badges.

3.375″ x 2.125″ Badge Designs


Available Avery Adhesive Name Badges include:

  • Template # 5395
  • Template # 8395
  • Template # 25395
  • Template # 85395
  • Template # 88395

Available Avery EcoFriendly Adhesive Name Badges include:

  • Template # 42395
  • Template # 45395
  • Template # 48395

Available Avery Clip Style Name Badges include:

  • Template # 74461
  • Template # 74556

Available Avery Pin Style Name Badges include:

  • Template # 74549

Available Avery Badge Insert Refills include:

  • Template # 5383
  • Template # 5390


4″ x 3″ Badge Designs


Available Avery Clip Style Name Badges include:

  • Template # 5384
  • Template # 74536
  • Template # 74541
  • Template # 78617
  • Template # 78619

Available Avery Pin Style Name Badges include:

  • Template #74540

Available Avery Hanging Lanyard Name Badges include:

  • Template # 5393
  • Template # 74459

Available Avery Name Badge Insert Refills include:

  • Template #5392


*Click here to get more information about Avery-brand paper.


Test Printing and Onsite Printer Setup

Ensure your badges print properly before check-in begins. Click here to learn more about setting up printers for event badges.

After a printer is fully set up, click the Test Badge Printing button to test the badge printing process. In the popup window, select a badge design and click the Test Print button to begin.